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Coldwell Banker Sun Vista Rentals
19455 Gulf Blvd, Ste. 1
Indian Shores, Florida, 33785

(800) 570-7077 Toll Free, US & Canada
(727) 595-1605 Locally

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Rental Terms: Print Print

Please review the following terms and conditions relating to this reservation.


Coldwell-Banker-Logo.jpg                                                                                                     COLDWELL BANKER Sun Vista Realty, Inc

19455 Gulf Blvd. #1

Indian Shores FL 33785

(727) 595-1605




1.            DEPOSIT:  An advance deposit of 25% of the total rental charge is required and due within 24 hours of the property being reserved.  The deposit can be no less than $300US and the balance is due 60 days prior to the arrival date.  If the deposit is not received within 24 hours the reservation hold is removed and the property is returned to an available status.

2.            CONFIRMATION:  A confirmation is emailed or mailed within 24 hours after receipt of the deposit.  It will contain the “Reservation Date,” the “Arrival Date,” the “Property Reserved,” and the “Rental Rate”.

3.                                          TAXES AND FEES:                                                                            

Sales and Resort Taxes:  13% of Rental Rate (7% Sales + 6% Resort)

Administrative & Departure Fees:  $125.00

Cleaning Fees:  vary by property.  Refer to Confirmation for amount

Security Deposit Premium:  $51 for up to $3000 in accidental rental damage

Travel Insurance by CSA/Generali:  7.65% of total booking price

4.            FINAL PAYMENT:  Payment in full is due no later than 60 days prior to the “Arrival Date.”  If final payment is not received the deposit is forfeited and the property will return to an available status.  Payment can be made by Credit Card, Travelers Check, Certified or Personal Check or Cash.  (Acceptable Credit Cards:  Visa, MasterCard or Discover)

5.            SECURITY DAMAGE FEE:  Guests may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damage to the rental unit interior that occurs during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $3,000.00. Any damages that exceed $3,000.00 or not covered under the plan will be charged to the credit card on file. If during your stay, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the insurer will reimburse the insured for the cost of the repair or replacement of such property up to a maximum benefit $3,000.00. Certain terms and conditions apply. Full details of the coverage are in the Description of coverage at www.vacationrentalinsurance.com/g20vrd.  By submitting payment for this plan you authorize and request CSA Insurance Services to pay directly to Coldwell Banker Sun Vista Realty any amount payable under the Policy. If you do not purchase the Vacation rental Damage Protection, a $2,000 damage deposit will be required upon final payment.

6.            CANCELLATION & REFUNDS:  A Guest will receive all but $300 of the funds received if cancellation is made more than 90 days prior to the “Arrival Date.”  An early departure does not qualify for a refund.  No refund is given for Cancellations made 90 days or less from the “Arrival Date.” 

7.            CHECK-IN TIME:  No earlier than 3:00pm (EST) on the “Arrival Date.”

8.            CHECK-OUT TIME:  No later than 10:00am (EST) on the “Departure Date.”  Keys are required to be dropped off at the Coldwell Banker Sun Vista Rental Office by the Check-Out Time.

9.            ACCOMODATIONS:  Guests will receive the selected property.  On rare occasions this may not be possible and Coldwell Banker Sun Vista Rental reserves the right to substitute with a comparable property.  If the Guest determines the substitute is not acceptable, attempts will be made to upgrade the Guest’s accommodations at no additional charge or else provide a full refund.

10.        WEATHER & REPAIRS:  All the properties are kept in good working condition.  Should a malfunction occur with any of the appliances, air conditioning or plumbing fixtures, repairs will be made as quickly as possible (in most cases within a few hours), but in no case will a refund be provided.  Weather conditions do not qualify for a refund.

11.        RESTRICTIONS*:

NO Smoking in any of the properties

NO Pets unless previously approved

Maximum Occupancy:   One bedroom         = 4 occupants

Two bedrooms         = 6 occupants

Three bedrooms       = 8 occupants

One Vehicle unless previously approved

Violation of Condominium Rules & Regulations

Furniture and other items are not to be moved from their location

*Violations could result in the Guest being instructed to leave without a refund.

12.        HOUSEKEEPING & LINENS:  The property is cleaned by the housekeeping staff following departure and the cost is added to the “Rental Confirmation.”  An additional $300 will be charged for smoking in non-smoking property or for any extraordinary housekeeping due to conditions that exceed normal use.

13.        INTERNET & PHONE:  For the Guests’ convenience the Rental Office has a computer for their use in printing boarding passes, etc.  Upon request the Rental Agent will verify if the property has Wi-Fi and the availability of a toll-free long distance plan.

14.        TRAVEL INSURANCE:  As additional financial protection for our Guests, travel insurance premiums by CSA/Generali Insurance may be added to the “Reservation.”  This insurance provides for losses due to trip interruption, trip cancellation, emergency medical coverage and medical evacuation coverage.  The premiums are 7.65% of the total booking charges including applicable taxes.  For more information, CSA can be reached 24 hours a day at 1-866-999-4018.  Premiums are optional and are non-refundable.  Visit http://www.csatravelprotection.com/certpolicy.do?product=G-330CSA for specific coverage and exclusions. 

15.        OFFICE HOURS:  Monday – Friday 8:30am to 5pm, Saturday 10am to 5pm, Sunday Closed

16.        RENTAL OFFICE LOCATION:  19455 Gulf Boulevard, Suite #1, Indian Shores, FL  33785

(Immediately south of the Smuggler’s Cove Miniature Golf Course)

17.        LATE ARRIVALS/AFTER HOURS KEY PICK-UP:  Packets with keys and instructions can be picked up at the Coldwell Banker Sun Vista Rental Office.  Key packet pickup should be prearranged with your Rental Agent.  A secure/locked “Late Arrivals” door is located to the left of the front entrance of the Rental Office and requires a combination code for access.  The registration/check-in process must be completed the next business day.


Please let us know if you have any questions about our Rental Policy

Enjoying your vacation is our #1 goal!


            Policies Acknowledged and Understood By:



            Responsible Guest’s Signature                                               Date



            Responsible Guest’s Email Address  


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